POrtalBurn FAQ’s

These FAQ’s are being updated for 2018 as plans unfold. Updated FAQ’s are blue. Scroll down to see a fully expanded list of all questions and responses.

What, where, and when is POrtalBurn 2018?

POrtalBurn 2018 is the official Upstate NY Regional Burn! It’s a weekend long event held at Hummingbird Hill (6780 Stanz Rd, Almond, NY 14804).  The event starts at 5 pm on Thursday, July 26th and ends at 12 noon on Monday, July 30th. While driving please be sure to watch your speed and be aware of increased law enforcement in the area.

The Ten Principles of Burning Man are our guiding principles. Please learn them and take them to heart before your arrival. It’s the key to ensuring a successful and joyous burn for everyone.  You learn more about them on the Burning Man website: http://burningman.org/culture/philosophical-center/10-principles/

Who are the Board members and Leads for POrtalBurn?

Please visit our webpages for an updated list of Who’s Who for POrtalBurn and Leadership.

Can I arrive early (before 5pm on Thursday)?

Only if you have prior authorization. If you are not approved for early arrival, do not show up before 5 PM Thursday. Early Arrival will be permitted at Noon on Thursday for authorized individuals who are critical to making the event happen. This will include, but may not be limited to, Board members, Leads, Art Grant recipients and the Effigy Builder. Theme Camps may request early arrival if it’s critical for their setup. Depending on your reason for requesting early arrival, email your request to the appropriate Lead with the subject line ‘Early Arrival Request’. Do not arrive early unless you receive approval. Go here for contacts: http://portalburn.com/contact-location/

Can I stay late, after the event ends at Noon on Monday?

No. Unless you’re part of the DPW Strike Team, BOD or a critical infrastructure Lead, you need to be GONE BY NOON. This is an area where we need to make serious improvements. We love you… please leave.

Are there limited gate hours for arrivals?

Yes, there are. New arrivals will be permitted entry only during Gate hours. Seriously – don’t arrive when the Gate is closed. Planned Gate hours for 2018 are:

• Thursday: Noon through 5pm for Approved Early Arrivals ONLY (prior approval required)
• Thursday: 5pm through Midnight
• Friday: 8am through Midnight
• Saturday: 8am through 8pm
• Sunday: 8am through 6pm

If you are departing the event site, you will be able to gain re-entry only during Gate hours, and up until 8pm Sunday night. There will be no re-entry after 8pm Sunday night. There will be no traffic movement in or out of the event site during the Saturday and Sunday night burns (approx 9pm – midnight); you can depart only after the burn is deemed ‘safe’ by our Fire Team.

These hours are subject to change depending on our ability to staff the Gate and Parking with volunteers. If there are no volunteers, the Gate will be closed. Please sign up to volunteer here: http://portalburn.com/volunteer/. Finalized Gate hours will be published in the HELP guide a week prior to the event. Plan your arrival accordingly.

Is there a ticket cap?

Yes. The ticket cap is set firmly at 450. There will be 400 tickets available in the ‘open pool’ and 50 ‘reserve tickets’ for BOD, Leads, Artists, and critical infrastructure personnel. In time the cap may change, however for 2018 the cap is 450 due to our ability to manage parking and safety logistics.

How and when are tickets being sold, and how much do they cost?

POrtalBurn 2018 ticket sales opened at Noon on Sunday 4/22 and close at 11:59pm on Tuesday 7/24. There are still tickets available!  The ticket link is HERE.

Tickets are $50 (plus a small service fee). Tickets are sold using Brown Paper Tickets. Important: You must print out your ticket and bring it with you, or, if you have a mobile ticket, have it saved on your device before you arrive. We cannot guarantee there will be reception for your mobile device. There will be no exceptions. No tickets will be sold on-site.

How many tickets can I purchase at once?

Four (4) per buyer. We are limiting sales to four tickets per person to prevent ticket hoarding, and provide sufficient opportunity for people who want them.

Are there comp tickets or reserve tickets available?

There are no comp tickets. Every attendee, including Board members and Leads, will pay for their ticket. There will be a limited number of reserve tickets held to ensure individuals who are critical to making the event happen are able to attend. This will include, but may not be limited to, Board members, Leads, Art Grant Recipients and the Effigy Builder. If you are a recipient of a reserve ticket, please use the reserve ticket link and password that was provided to you to purchase your personal ticket.

Can I buy a ticket at the gate?

No. Bring your hard copy or mobile ticket with you.

Is there will-call for tickets?

No. Bring your hard copy or mobile ticket with you.

What if I forget my ticket or can’t find it?

Don’t forget your ticket. We do not have an electronic ticketing system in place. You must print out and bring your hard copy ticket with you or have your mobile ticket on your device. If you cannot locate your ticket, contact Brown Paper Tickets directly to have them resend it to you – they have excellent customer service.

How do I sell/transfer my ticket to another person?

When you purchase a ticket, you will receive an email from Brown Paper Tickets with a link to a PDF.  Simply forward that email (or link) to whomever is the new recipient of the ticket. No need to involve the powers-that-be at all.  Any tickets sold must be at face value. Profiting from a ticket sale is strictly forbidden. This cannot be emphasized enough.  If someone attempts to sell you a ticket for a profit, please email portalburnny@gmail.com immediately with the subject line ‘Ticket Sale Alert’.

I got a ticket, but need a ride! Is there a rideshare?

Yes! Community rocks [clink]! An awesome member of our POrtal community created a rideshare group on FaceBook.  If you are seeking transportation, or have transportation to offer, this is a good place to inquire: https://www.facebook.com/groups/1045533418862310/.

Do I have to wear a wristband?

Everyone attending POrtalBurn will be given a wristband that must be worn at all times during the event. If your wristband is damaged, bring it to Ticketing for a replacement. If your wristband is lost, either find a Ranger or go to Ticketing for assistance. Anyone found without a wristband may be ejected from the event.

When you are given your wristband at Ticketing, you will be instructed to write: (1) Your real name, (2) Where you are camping, and, if applicable, (3) The name of the parent or guardian that is with you at the event. This information will help our MASH or Ranger volunteers better assist you if you need emergency assistance.

How close is parking to the event site?

We got a new expanded parking area in 2017, and it had plenty of space. This main parking area is a grass lot above the Hummingbird Hill field.  There is a footbridge that provides access from parking to the open camping area on the Hill.  If you prefer to park and walk your stuff into open camping it’s very doable.  There is a segment of the road leading to parking that is one lane only – please use caution.  Parking volunteers will guide you. When no volunteers are on duty, access to parking will be restricted. Abide by all signage. The gravel lot next to The Nest is reserved for RV’s and special use vehicles only. Unless you have a parking pass for this lot, do not park there. If ground conditions are too muddy, we will adjust parking to include other areas of the event site. See the map in the HELP Guide for details, and when you arrive, abide by whatever the Parking volunteers tell you.

Are cars/trailers able to come on-site to load/unload?

Yes, weather permitting. Upon arriving at POrtalBurn you will stop at the ticket gate at the entrance to the property and be welcomed by the Gate and Greeting volunteers. Once ticketed, you’ll proceed to the event field where you’ll be at the mercy of Parking volunteers. You’ll be allowed to drive on-site to unload, then return your vehicle to a parking area. Supply trailers are allowed to remain in the event fields, at your campsite. Vehicles are not permitted to remain on-site unless you have an on-site parking pass. When leaving the event, you’ll be permitted to drive your vehicle into the event field for loading, weather permitting.

Other than unloading and loading, vehicles are not permitted on the event fields. If you make a town shopping run, please be prepared to haul your purchases to your camp on foot. We need to minimize traffic in the event fields during the event. Please abide by all traffic markings – roads will be marked for traffic movement. All traffic rules are weather permitting. Show some love to your Parking volunteers – they will help guide you.

A word about terrain: Access to the event space will necessitate being able to haul your load through some inclined areas.  If your vehicle does not have sufficient power to manage hauling over unlevel terrain, please consider alternatives.

How will unloading/loading be handled if inclement weather prevents vehicle access to the event fields?

If weather does not permit vehicle access to the event site to load and unload, you will need to carry all materials to/from your campsite from the parking area.  We’ll make judgement calls closer to event time and will post updated information on the POrtalBurn Facebook page and website as it unfolds so you know what to expect upon arrival. Please monitor the pages for updated information and be prepared.

Are RVs/Campers/Sleeping Vehicles welcome to park on-site?

Requests for RV, Camper and On-site Parking are now closed.  Space must be requested and pre-approved.  Read on for details on how to request space. Your vehicle does not need to be part of a Theme Camp, but you do need to have approval for on-site parking.

RV’s and Campers over 20′: There is an area for RV parking alongside the event space, in the gravel lot near The Nest. Space for 2018 is now full. There is no water or electrical hook up. Please refrain from playing amplified music in the RV area. Do not bring your RV if you do not receive approval. Email portalburnparking@gmail.com if you have questions.

Campers under 20′: If you want to bring a camper that is 20’ or smaller into your camp space, you needed to submit a Theme Camp/Placement request so we can place you. Placement requests for 2018 closed on July 1. Campers over 20’ will need to request an RV space (see above).

On-site Parking: If you want to park a vehicle on-site in your camp space, you needed to submit a Theme Camp/Placement request. Placement requests for 2018 closed on July 1.

A word about terrain: While RV parking is pretty accessible, access into the event space will necessitate being able to haul your load through some inclined areas.  If your vehicle does not have sufficient power to manage hauling over unlevel terrain, please consider alternatives.

Do not bring an on-site vehicle (camper, van, RV, etc) without prior authorization. Do not anticipate parking your sleeping vehicle in the parking lot and using it as a camp space.

Are art cars allowed?

Hell yes! If you would like to bring an art car, please email the POrtalBurn BOD at POrtalBurnny@gmail.com with the subject ‘Art Car’ and your project name.  We’ll need to understand the nature of your art car, and talk about safety and stuff.

Is there electricity on-site?

There is electricity in the main party house (The Nest), however it will not be available for general camp use.  The electricity in The Nest is only to be used for music and activities in The Nest, and our Safety Core volunteers.

How is the The Nest (party house) to be used?

Nest sign ups are still open! Go here to reserve time at the Nest While you can still reserve a slot at The Nest, your event will not be listed in the HELP Guide, as event submissions for 2018 closed on July 1.

The Nest is open from 10am to 8pm. It has a sound system you can sign up to use to play music for the people enjoying the pond, or for a scheduled event. Any music played at The Nest should be managed so that it is audible in the immediate area only; please take care minimize sound from The Nest from traveling up the hill.  The Nest also has a large bar area you can use to host an event. No smoking of any kind is permitted in the Nest. No permanent storage of any items can occur in The Nest. Leftover items are not a gift – it’s MOOP.  There are no trash cans in The Nest. If you host an event in The Nest you are 100% responsible for leaving it MOOP free, and in a clean and orderly fashion.  If you fail to use The Nest responsibly, a BOD member will find you and ask you to remedy the situation. Don’t be that person.

When The Nest is not hosting a reserved event it is open to all participants from 10am to 8pm. The same rules apply – ANY items left behind are MOOP, not a gift. It is your personal responsibility to Leave No Trace. This cannot be emphasized enough.  If The Nest is not handled responsibly, it will be closed and available only for reserved events.

Is there a pavilion?

Yes, there is, but it is not available for events.  It’s kind of set apart from the main event space and connected to the lower level of The Nest, outside MASH.  The pavilion will be our Base of Operations Base (BOOB), used primarily as our Ranger Station, and a meeting space for Safety Core volunteers.

Can I bring a generator?

Yes. Please do whatever you can to mitigate sound, and be considerate of your neighbors. If a neighbor is bothered by your generator, be graceful and work it out. Please do not run generator/power cords across walking/driving paths. If you’re able to share genny power with neighbors, it’s a beautiful thing.

Is there potable water on-site?

No, there is no potable water on-site. You need to bring your own potable water for any drinking, cooking or personal needs.

Are there showers on-site?

Yes! We’ll be setting up a communal shower shelter near The Nest using well water that’s available onsite. Brace yourself… it’s friggin cold!  Please remember this is a Leave No Trace event. Any soaps or shampoos MUST be environmentally friendly, biodegradable and non-toxic. And please do not leave your shower supplies behind. If you choose to set up your own shower system, there are trees and brush surrounding the perimeter of the event where you might find space to hang a solar shower bag. If you do, please be cognizant of any water run off and how it may affect the environment and other participants.

What are the pond rules?

The pond is open from 10am to 8pm. There will be no lifeguards on duty, so each participant is responsible for their own safety. You are responsible for monitoring your own children in and around the pond. That’s worth repeating: Parents and Guardians – there are NO lifeguards on duty and you are responsible for monitoring minors in your care. Zero Exceptions. Failure to monitor the minors in your care is your fastest ticket out of POrtalBurn.

Nudity is allowed in the pond (yeah!). Do not bring glass bottles or containers in or around the pond.

Floats and pool toys are allowed and encouraged!  It MUST float. No unmanned float toys are to be left in the pond. If you leave the pond, bring your toys ashore. For everyone’s safety, when the pond is closed it must be devoid of all toys. Please remove your toys and secure them so they don’t blow away. If you choose to leave your toys near the pond, they will likely be used by other people.

When you leave POrtalBurn, collect any and all of your pond toys. If you bring a pond toy and leave it behind, it is NOT a gift, it’s MOOP. Please don’t leave your pond toys behind for volunteers to deal with. We are not the keepers of pond toys.

The pond is big, with depth ranges from 10’ to 30’. You can jump into the pond from the deck of The Nest though be careful – it’s kinda shallow there, or walk in using a ramp along the edge near the deck. Water shoes are recommended.  It’s a natural pond, leeches are possible, though we’ve never had a problem. Just be aware. The pond contains trout and koi as big as 3’ long. They tend to swim deep so they won’t bother you, please don’t bother them – we are guests in their home.

Do not use the pond as a cleaning location: no soap or other cleaners of any kind in the pond!  Do not dump your gray water in the pond either.

The pond is strictly off-limits outside of 10am-8pm, and will be closed if weather dictates.

Where is the closest place I can get water, ice, gas and supplies?

No amenities or supplies will be sold at POrtalBurn. On-site vending is prohibited. There are a variety of stores in the town of Almond and other nearby towns. Google is your friend, plan accordingly. Update for 2018: In an effort to minimize traffic during the event, there will be ice sales on site at scheduled times!  Dates and times for ice sales will be posted on site at the TIT once finalized.

Where do I pitch my tent?  Where is quiet camping? Tell me about the space!

The event space consists of three main event fields, and three ancillary fields.

Hummingbird Hill is the main center field.  It’s a primary access point with some flat plateaus, some slope, and driving lanes that will get you to the two east fields (Falcontown and The Bufflehead). Art and theme camps will be placed on the lower portion of Hummingbird Hill, and there will be open camping on the upper portion, nearest parking. Hummingbird Hill is NOT quiet camping.

Falcontown is east of The Hill, a bit flatter, and will be placed theme camps. Falcontown is NOT quiet camping.

The Bufflehead is the smaller east field closest to the RV lot. It’s fairly flat and designated for approved onsite parking and pop-up campers, if we need the overflow.  Possibly theme camps. Depending on how many onsite parking and placement requests we get, The Bufflehead may also be available for open camping. The Bufflehead is NOT quiet camping.

Quails Quorner (QQ) is a small ancillary field accessible from The Bufflehead.  In past years we used this space as ‘quiet camping’. This changes in 2018. QQ will be used for placed theme camps.  Quails Quorner is NOT quiet camping.

Mute Swan Meadow (MSM) is a medium sized ancillary field with pockets of flat space behind The Nest, across from RV parking, close to MASH. This will be designated as an open camping ‘quieter zone’. No amplified music or generators are permitted. There will be limited parking space available within MSM. If it fills up, you’ll need to park in the upper lot.  Mute Swan Meadow will be QUIETER camping – you should fully expect some level of sound from the main event space.

Gnapcatcher is a new ancillary space for 2018. It’s a small flat field behind the cabin at the bottom of MSM. It is walk-in open camping, tents only. No music, no generators, no fire and absolutely NO vehicles are permitted. If space is available you can park in MSM and walk-in. The entrance to this area cannot be blocked, and must remain accessible to non-event participants who may be residing in the cabin. Gnapcatcher will be the QUIETEST camping.

All open camping is first come, first served. We’ll provide a site map in the HELP Guide showing you all the details. The bottom line… when you arrive, ask your parking volunteers about the best way to go. They will guide you.

Is there any camping in the woods?  Is there hiking in the woods?

There are woodlands on the property suitable for hiking, but not camping. All event participants must camp in designated areas only. The final site map will show the hiking area as ‘The Ruff’. No camping or fire is permitted in The Ruff but feel free to go for a hike… it has a mind blowing view!

Can I have a fire at my campsite? Can I bring my own firewood? Is there an ash dump?

Yes, you can have a burn barrel or elevated fire pit. All campfires must be at your campsite, must be raised off the ground, must be in a contained barrel or elevated fire pit, and must monitored at all times. Camps with fire must have a fire extinguisher or water bucket readily available.  If you bring fire, you must be responsible, and Leave No Trace. Our Fire Team will be conducting ‘safety inspections’ for all burnables. Do not light up until a Fire Safety volunteer has approved your burn. If you want to light up and we haven’t inspected you yet, go to the The Information Tent (TIT) and ask for assistance – they’ll help find someone. Safety Guidelines for Burn Barrels are here.

No, you cannot bring outside firewood. This region is highly sensitive to the Emerald Ash Borer (an invasive species that is tightly monitored) and wood from outside of the immediate area could bring this insect with disastrous results. POrtalBurn will provide locally obtained wood for the effigy burn, and camp burn barrels and fire pits.

Yes, there will be a designated ash dump at the main burn pad. When you leave, you must dispose of any ashes from your burn barrel or fire pit responsibly. Do not discard any ashes or embers anyplace other than the designated ash dump.

Can we use fireworks or pyrotechnics?

No. Fireworks and pyrotechnics are strictly prohibited.  If you are unsure if your effects fall into this category, contact portalburnfire@gmail.com.

Can we use flame effects?

Yes, but you’ll need to let us know your intent via the Theme Camp/Placement process. Your project must follow Fire Safety Guidelines. The bottom line – if you’re bringing flame effects, you need to be placed. Our Fire Team will be conducting Safety Inspections for all burnables. Do not light up until a Fire Safety volunteer has approved your burn. If you want to light up and we haven’t inspected you yet, go to the The Information Tent (TIT) and ask for assistance – they’ll help find someone.

Can we spin fire (poi, staff, hoop, etc)?

Hell yes! Fire performances will be permitted in safe spaces and we will be looking to the community to practice and respect common sense fire safety procedures.  Every fire performer is expected to have a designated safety person, fire blanket and fire extinguisher.

Will there be a conclave?

Yes! Please contact Titsy, our Conclave Lead, at portalburnconclave@gmail.com if you’d like to participate!

Will there be an effigy burn?

Yes, we will have a burn on Saturday night!  

Will there be an art burn?

Yes! Please contact portalburnarts@gmail.com or apply for an Art Grant here if you would like to burn your art at POrtalBurn. Our Art Leads will help you make sure your Art meets fire safety guidelines as well.

What are the Fire Safety Guidelines?

You’ll find guidelines for Fire Safety, Inspections, and Burn Barrels here.

I want to make art. Tell me more about art!

Are Grant applications for 2018 are now closed.  If you want to bring art, and don’t need a grant, we want that too! If you have any questions about bringing your art to POrtalBurn, please contact our Art Leads at  portalburnarts@gmail.com.

What is funded by an art grant?

If you want to know the finer details about selection and funding for projects go here.

How do the art projects get selected?

We have an Art Grant Selection Committee comprised of awesome volunteers from the POrtalBurn community!  Applications to be on the committee for 2018 are now closed.

Will there be sound camps?

Yes! It’s a burn.

What is the sound policy?

Any camp with amplified sound must apply for Theme Camp Placement. Go here to apply. Sound camps are expected to honor the following guidelines, and Sound Volunteers can help with positioning sound equipment if needed:  

  • Point amplified sound south (uphill) or into the treeline if you are placed along a border.
  • Position speakers and adjust levels so sound is contained to your camp and doesn’t bleed into other camps or open camping, especially if you are placed amongst other camps.
  • Bass often travels farther than the event. If there is a neighbor complaint, we will ask you to turn down your bass at night, or possibly turn off your subs.
  • If you are asked by a neighboring camp to lower your sound, we expect you to resolve the issue together. If you are not able to resolve it, please find a Sound Volunteer. If further assistance is needed, find a Ranger.
  • During the event, sound will be monitored by volunteers. If you are asked to adjust your sound by someone in an official capacity, you are expected to comply.
  • Sound turndown is between 2am and 10am to 74 decibels (measured at 50’ from the sound source). Sound volunteers have db meters available if you need help gauging an appropriate sound level. This is a guideline. Even if you are within the decibel range, you may still be asked to turn it down if the situation warrants it. Sound carries in unpredictable ways, so on-site judgement calls may need to happen. Let’s work together!

The full Sound Policy is hereThe POrtalBurn Sound Policy is subject to change as the event unfolds, as deemed necessary. Sound Camps will be informed if changes arise, and will be expected to comply. Failure to comply will result in the camp losing sound privileges for the remainder of the event and possibly lose future sound privileges. Don’t be that person. We want your sound! Any questions about Sound Policy, please email portalburnsound@gmail.com

How do I sign up to be a Theme Camp?

Applications for 2018 Theme Camps are now closed. Applications were here. When you sign up to be a Theme Camp you can request placement, which means you will have an assigned space and will be included on the site map. You can also choose not to request placement, you can find a spot in open camping and still be listed as a Theme Camp in the HELP Guide.  Reminder: Sound Camps, On-Site Parking and Pop-Up campers 20’ and under MUST request placement. The deadline for Theme Camp/Placement was July 1st at 11:59pm.

How do I list an event in the HELP guide?

Submissions for 2018 Events are now closed.  Submissions were here to have your event listed in the HELP guide.  Reminder: If you plan to host an event in The Nest, you must also reserve the time slot.  Go here to reserve time at the Nest for 2018.

Are pets allowed?

No, pets are not allowed.  Go here for information about about service animals.

Are children allowed?  Do they need a ticket?

Yes! Children 12 and under do not require a ticket. Minors 13 – 20 will require a ticket and will be provided an underage wristband. Participants 21 and over require ID and a ticket, and will be provided an adult wristband. POrtalBurn is a family event that welcomes participants of all ages.

People under 18 years of age must be accompanied by a 21+ parent or guardian, both at entry, and at all times during the event. Accept that YOU are responsible for the welfare of minors in your care. You should know where your minors are at all times, and be aware that some activities are adult–specific. At the very least, non–sexual nudity will happen, and it’s your responsibility to determine what your minors are exposed to.

For the protection of minors at POrtalBurn, all parents and guardians are required to register each minor in their care at the Gate. Please also write your name on the wristbands of the minors in your care. Failing to adequately supervise minors in your care is your fastest ticket out of POrtalBurn, as you will be immediately ejected without exception or recourse.

Who is responsible for monitoring minors at Theme Camps and events?

The Theme Camp or server is responsible for identifying minors at all events.  If you are serving alcohol you must check wristbands of anyone you are serving to be sure that they are of legal age. This is worth repeating:  If you are serving alcohol, you MUST check wristbands.  Do not serve minors. Period.

Is nudity allowed?

Yes.  Nudity is allowed within the event space only.  Nudity is not allowed at the Gate or in temporary parking where you show your ticket and get your wristband.

Do New York State laws apply?

Yes. All New York State laws including those regarding drugs and alcohol apply. Upstate New York POrtalBurn Arts, Inc. (UNYPA) does not condone ANY illegal activity. While we are creating a temporary community with its own rules, this community coexists within an area of real laws.

Will there be dumpsters, trash cans, or trash removal of any kind?

No. This is a 100% pack it in, pack it out event. You are responsible for every piece of trash you generate. It is our Civic Responsibility to ensure our event does not negatively impact the community around us.  DO NOT dump your trash at local businesses.  This was an issue for our prior events.  This behavior could potentially put our event at this location at risk.

Have a ‘camp trash plan’.  You are strongly encouraged to discard product packaging prior to arrival to minimize trash. Bring trash bags and make use of reusable supplies. Burn your burnables. Avoid glass containers. If you smoke, bring your own portable ashtray. Keep trash and food in your camp covered and closed to avoid attracting wildlife. Leave No Trace means you bring it out with you. It does not mean you leave it bagged up expecting the POrtalBurn volunteers to take care of it after you leave.

In 2017 we created our first MOOP Map as part of our AfterBurn Report! We’ll be doing it again for 2018. We need YOU to help make our MOOP Map a map of joy!

Will there be porto potties?

Yes, but we call them Portal Potties. Same thing, cooler name – they’ll be fancy. If it didn’t come out of your body, don’t put it in the potty. Single ply TP only. Please use them responsibly and don’t be an asshole.

Will there be ice available on site?

Yes. In an effort to minimize traffic during the event, there will be ice sales on site at scheduled times!  Dates and times for ice sales will be posted on site at the TIT once finalized.

Is there cell service?

From what we’ve experienced, yes. There are some dead zones, but overall you should be able to get service.

Can I take pictures or videos?

Participants understand they may be photographed at POrtalBurn, and that consent must be obtained for all photography, film, or video at the event. Any person identifiable in the image or video must express consent to be photographed or filmed, and photographers must destroy any image or video at the subject’s request, even if prior consent had been granted.

Participants understand that it is prohibited to take photos or videos of a camp or person if a ‘No Photos’ sign is posted, or at an event where a ‘No Photos’ policy has been announced.

Participants understand and accept that no use other than personal use of images, film, or video obtained at the event may be made without prior written permission from Upstate New York POrtalBurn Arts, Inc (UNYPA) and the written permission of any persons identifiable in the images, film or video.

Is the event site wheelchair accessible, or accessible for people who are mobility impaired?

Somewhat, but we cannot assure it. The event site does not have paved roads or established paths that can guarantee accessibility for everyone. Areas of the site have rugged terrain, and the event fields are sloped. We welcome all participants, however we cannot assure accessibility to all areas of the venue. We will have at least one wheelchair accessible porto potty, and will do our very best to accommodate needs. If you have a need or concern, please contact us for additional information at POrtalBurnny@gmail.com.

What kind of ‘survival supplies’ do I need to bring?

This is a an event space with a lot of natural areas that consists of mowed fields, tall grass, wooded areas, and a pond. Practice Radical Self-Reliance. Bring your bug spray, spf and personal first aid needs. Be aware of ticks, and do daily tick checks. Much of the space is sloped and uneven. Because of the terrain, twisted ankles are one of the more common issues we’ve encountered. Stable shoes are your best friend. Water shoes are not necessary but a good idea if you plan to go in the pond. Bring clothing appropriate for warmth and protection. Bring whatever water, food, and necessities you need for the duration of your stay.

I’m a POrtal/Burn Virgin. Am I going to be sacrificed?

You will be greeted warmly by our Virgin Acculturation Guides (VAG) and Greeters at the Gate. They will educate you on the Ten Principles to help you make the best of your experience. Be sure to participate in the Virgin Tour, Scavenger Hunt, and other events that were designed with you in mind! Since you’re reading the this, you’re off to a great start! Be sure to familiarize yourself with the Ten Principles of Burning Man here.

Will there be medical services available onsite?

All POrtalBurners are expected to be self reliant. This includes bringing any and all supplies you might need, such as OTC medication, first aid supplies, sunscreen, etc. We will have a MASH camp staffed with volunteers (if unmanned please use the radio in MASH to ask for help or find a ranger) on site to help with minor emergencies. No medical services will be available, but MASH volunteers can assist participants with obtaining appropriate medical care. Rangers will also be on duty and can help facilitate getting medical assistance if needed.

The nearest hospital facility is approximately 15 minutes away: St. James Mercy Hospital, 411 Canisteo Street, Hornell, NY 14843.

Will there be a Sanctuary?

There will not be a sanctuary space. If you require assistance, please call a Ranger on the radio located in MASH camp. If you have sanctuary skills, please consider volunteering as a Ranger. (All interested Rangers must attend training at 5PM on Friday at the BoOB Base.)

Who are Rangers?

Rangers are helpful, clear-headed participants and non-confrontational volunteer mediators.  They are not your cops and not your mom, but good people to find if you need help! You can spot them in their super swanky khaki clothing. The TIT (The Information Tent) can radio a Ranger if one is needed.

How do I sign up to volunteer?

 Volunteer sign ups for 2018 are here.  Glad you asked! Please sign up!  Once on-site you can also visit TIT – The Information Tent, to see the volunteer schedule and sign up for open shifts. This event cannot happen without volunteers!  Repeat: POrtalBurn is a Volunteer driven event.  Without YOU, POrtalBurn cannot happen. Just do it. You know you want to. C’mon.. click it and sign up!

Is Upstate New York POrtalBurn Arts, Inc. (UNYPA), the Leads or coordinators of POrtalBurn, or the landowner responsible for my safety and well being before, during or after the event?

No. You are responsible for your own health, safety and well being at all times before, during and after the event. You will be asked to sign a waiver on arrival clarifying any liabilities.

What if I have more questions that aren’t answered here?

If your question is specific to a department, please contact the appropriate Lead. You can find their emails here. You can also post to POrtalBurn FB discussion group here where many questions get answered by the community.  If you need to reach the BOD, you can email POrtalBurnny@gmail.com.

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5 Comments

5 Responses to POrtalBurn FAQ’s

  1. Danie Walton says:

    I would like to have a campfire at the campsite. Will firepits/barrels be supplied for our campsite or do we have to bring our own? If supplied is there a charge?

    • Dusty Nipples says:

      Hi Danie. We do not provide burn barrels or firepits. Per the FAQ’s…
      Q – Can I have a fire at my campsite? Can I bring my own firewood? Is there an ash dump?
      A – Yes, you can bring a burn barrel or elevated fire pit. All campfires must be at your campsite, must be raised off the ground, must be in a contained barrel or elevated fire pit, and must monitored at all times. Camps with fire must have a fire extinguisher or water bucket readily available. If you bring fire, you must be responsible, and Leave No Trace. Our Fire Team will be conducting ‘safety inspections’ for all burnables. Do not light up until a Fire Safety volunteer has approved your burn. If you want to light up and we haven’t inspected you yet, go to the The Information Tent (TIT) and ask for assistance – they’ll help find someone.
      No, you cannot bring outside firewood. This region is highly sensitive to the Emerald Ash Borer (an invasive species that is tightly monitored) and wood from outside of the immediate area could bring this insect with disastrous results. POrtalBurn will provide locally obtained wood for the effigy burn, and camp burn barrels and fire pits.
      Yes, there will be a designated ash dump at the main burn pad. When you leave, you must dispose of any ashes from your burn barrel or fire pit responsibly. Do not discard any ashes or embers anyplace other than the designated ash dump.

  2. Debra Castle says:

    I found a site map on there once and now cannot retrieve it, help please…

  3. Jennifer Romano says:

    When do 2018 tickets go on sale

    • Joshua Russo says:

      Hi Jennifer! Tickets will go on sale in the spring. The exact date has not been set yet. Keep checking back for updates

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